Zoho Calendar is a free online scheduling app designed to help organize personal and professional commitments into one place for improved time management. Beyond just viewing your schedule, Zoho Calendar offers extensive productivity features. Here is how you can effectively use this calendar tool:
Getting Set Up
Sign up for a free account on Zoho Calendar which is accessible both on desktop and via iOS and Android mobile apps. Connect your email to automatically import existing schedules into your new Zoho Calendar profile. Configure preferences for day view, week numbers, start day of week per your needs.
Creating Events
In Zoho Calendar, events represent scheduled calendar items like meetings, due dates, personal errands etc. To add events, simply click a date/time on the calendar grid and a pop-up form appears to enter event name, duration, location, description. Tag other attendees to automatically send invites.
Setting Reminders
Ensure you never forget an important meeting or deadline by enabling notifications in Zoho Calendar. Individual notifications can be turned on for pop-up alerts for due events via desktop, email and push notifications on mobile. Customize notification frequency - 15 minutes before, day of event etc.
Sharing How to Use Zoho Calendar with Others
Beyond your own schedule, get visibility into team member availabilities by sharing calendars internally.compare schedules. Zoho allows sharing your primary calendar, creating shared calendars for departments like marketing, sales and also publicly publishing calendars. Manage permissions on editing rights.
Analyzing Your Schedule
Optimize your routines by analyzing metrics and trends around your meetings and allocation of time towards priorities. Calendar reports in Zoho provide insights into number of hours spent in meetings, travel time, availability of coworkers and much more to guide better planning.
With robust features from multiple calendar views, event management and deep analytics, Zoho Calendar enables individuals and teams to stay efficiently organized. Use this guide to leverage the key capabilities and optimize scheduling.